Health and Safety Policy

Mid Devon Messenger (MDM) operates a Health and Safety policy to minimise the risk of injury so far as is reasonably practicable. This policy will be regularly reviewed in the light of changing legislation and working practices, with information being disseminated to volunteers.

MDM is committed to fulfilling its responsibilities for providing a safe and healthy working environment for all of its volunteers, and any occasional visitors to its premises. 

MDM Committee members are responsible for:

  • Considering health and safety matters as an integral part of their role;
  • Ensuring all significant risks are assessed and that the necessary controls are identified;
  • Ensuring all volunteers receive adequate information, instruction, training and supervision to enable them to work safely and without risk to health;
  • Continually developing and monitoring safe working practices;
  • Overseeing regular preventative maintenance;
  • Ensuring the health and safety of all volunteers are considered in the planning of work activities.

As a volunteer you are responsible for:

  • Looking after your own health and safety.
  • Looking after the health and safety of other MDM volunteers who may be affected by your acts or omissions.
  • Co-operating with the MDM Committee by following agreed working practices and safety procedures.
  • Ensuring equipment provided for health, safety and welfare purposes is not misused or interfered with.


Working Environment

The working environment of the workplace must protect the health and safety of volunteers. These include:

  • Enclosed workplaces must have a means of ventilation;
  • A reasonable temperature must be maintained;
  • The working environment must be adequately lit, and have sufficient space to allow volunteers to move about with ease;
  • All floors must be free of slip, trip or fall hazards;
  • Every workplace must have adequate numbers of clean, well-lit, ventilated toilets, with sufficient washing facilities.


The majority of accidents are, at least in some part, the result of poor housekeeping.

  • You are responsible for keeping the workplace free from trip hazards;
  • Trailing cables are to be avoided;
  • Drawers should be closed after use and equipment and materials put back into their proper place;
  • Defective equipment, furniture or lighting must be reported immediately.

Manual Handling

This section refers to the movement or support of a load:

  • Where practicable work will be organised so that manual handling is eliminated or minimised.
  • Risk assessments will be conducted on any handling task which may pose a risk of injury to establish safest methods and assess the capability of the lifter.
  • You must not attempt to lift, support or move any load if you have any doubt about your ability, or the means, to do so safely.


Only competent persons may undertake any work on any part of an electrical system:

  • All portable appliances must be regularly inspected and tested by a competent person;
  • Records of PAT tests and inspections will be maintained;
  • Personal appliances must not be used until they have been inspected and tested;
  • Everyone is responsible to visually inspect the plug, cable and general condition of an appliance before use;
  • All non-portable parts of the electrical system will be periodically inspected and tested and are the responsibility of the Landlord.

Lone Working

All lone working situations must be identified and risk assessed.

  • As determined by risk assessment, lone working is generally permissible except where a task cannot be conducted safely by one person or where there is reason to believe other risks may be encountered as a result of being alone;
  • Local procedures should ensure lone workers are traceable at all times and accounted for at the end of each working period.

Use Of Display Screen Equipment (V.D.U.s)

All DSE workstations will be assessed to ensure that they are suitable and compatible with the user.

  • Work patterns should be organised to avoid intensive use of the keyboard for periods beyond one hour and to allow periods of rest or other duties;
  • Regular users will receive information about potential health risks and instruction on how to minimise risk.

Fire/Bomb Alarm

Instructions must be issued and posted at all premises.

September 2021